You are invited to the 2020 Annual Meeting of the KLRA to be held on Saturday, September 12, 2020 at 10:00 am (for about one hour).
Due to the extraordinary situation we are living through, our meeting this year will be quite different.
It will be held online through Zoom, a first for the KLRA. We have been working hard to ensure we have a successful meeting.
Unfortunately, we feel we must have a minimal agenda this year. We just do not feel we can have special presentations. The agenda will include those topics we are legally required to address. They are:
- Approve agenda
- Approve minutes of the 2019 AGM
- Consider the financial statements
- Appoint the financial reviewer for our 2020 records
- Set membership dues for 2021
- Approve the budget for 2020 and 2021
- Elect directors
- Present Volunteer Award
- Open discussion
- Adjourn
Directors Wanted
The Kahshe Lake Ratepayers Association is actively seeking 3 board members to serve for a minimum 2 years. If you feel passionate about Kahshe and Bass Lakes, the environment and community we would be very interested in speaking with you. You do not need to be a property owner but need to live within the community or spend your summers here. Please contact us at nominations@kakshelake.ca by August 31.
Voting
All the agenda topics are important, and each requires a motion to be voted on by members. We encourage all members to vote and are offering three ways for you to do so.
1. Proxy Voting
If you cannot attend the online meeting, you can vote by proxy. You can nominate the KLRA Secretary to vote on your behalf. To do so, simply reply to this email, adding the message “I nominate the KLRA Secretary as my proxy for voting at the 2020 AGM”. Here’s how it will work:
- The Secretary will vote in favour of the regular motions shown later in this notice on your behalf. Choose the proxy option on if you wish to vote in favour of every one of the regular motions, otherwise use option 2 or 3.
- The Secretary will not vote as your proxy for any special motions that may arise during the meeting. This way you know exactly what authority you are giving to your proxy.
We encourage your proxy if you are in any doubt of attending. If you intend to vote by proxy, please respond by Wednesday, September 9.
2. Advance Voting Online
Instead of voting by proxy, you can vote in advance of the meeting. We assume you will review the documents provided by the links below before you vote. When you are ready, click this link to vote for each of the regular motions that will be presented at the AGM meeting: https://forms.gle/sR8L7JkGLrc5Pk7u9 . Advance voting online will be available until Wednesday, September 9.
3. Voting During the Meeting
We hope you will be able to attend the online meeting. Presenters will be able to provide more depth and background than you can get by reviewing the documents solely on your own. You will be able to participate and vote as the motions are called (unless you already voted by proxy or by advance voting online).
Vote Once!
If you vote by proxy or by advance voting online, you may still attend the online meeting, but you won't be eligible to vote again. We want you to vote, but to make sure your vote counts, please only vote by one of these methods. Please note, only one vote per membership is permitted by KLRA by-laws.
Documents
These documents are available for your review. Click the document name to open it.
Agenda for 2020 Annual Meeting
Minutes of the 2019 AGM
2020 Annual Report (includes financial statements)
Proposed budget for 2020 and 2021
PowerPoint presentation to be used at the online meeting (Contents of this document may change before the meeting to improve accuracy, clarity and flow. We wish it was perfect now but we aren't!)
Motions
The regular motions below will be presented at the meeting:
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M1: Motion to approve agenda
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M2: Motion to approve minutes of 2019 meeting
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M3: Motion to accept financial statements
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M4: Motion to appoint financial reviewer
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M5: Motion to set membership dues for 2021
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M6: Motion to approve budget for 2020 and 2021
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M7: Motion to elect directors
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M8: Motion to adjourn the 2020 AGM
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See the PowerPoint presentation under Documents, above, for the text and context of these motions.
About Zoom
Zoom is a video conferencing service. You have likely heard of it and may even have used it in your work or to keep in touch with family and friends.
You can connect to Zoom from a computer (either through a web browser or downloaded app), or on your tablet (Android or iPad) or smartphone (Android or iPhone). You can also connect to Zoom by telephone, although meeting visuals and voting will not be available. If you have previously installed Zoom, you may save problems at the start of the meeting by making sure your software is up to date.
Of course, you need an Internet connection to use Zoom for the video conference.
We will send you further information on how to connect to our Zoom meeting the day before the meeting.
We look forward to your participation in the 2020 Annual General Meeting.
Margaret Taylor, President
On behalf of your Board of Directors
